Stock In

This document details the Stock In feature under the "Drugs" management module in the HelloClinic system. This page is specifically designed for recording all drug purchase and stock-in processes.

Feature Overview

The "Drug Stock In" feature is a critical component for ensuring the accuracy of your clinic's inventory data. Here, you can create detailed records for each drug purchase and stock-in, including the date, Batch Number, Expiry Date, and cost. These records not only update the total inventory quantity but also provide important basis for drug traceability and expiry management.

Main Interface Features

The interface primarily consists of the "Filter and Search Area," the "Stock In Button," and the "Stock In Records List."

1. Filter and Search

Above the list, you can quickly find specific stock-in records using the following criteria:

• Year and Month Filter: Use the dropdown menus to select a specific year and month to view all stock-in data within that period.
• Search: Enter keywords (such as drug name, supplier, batch number, etc.) into this input box, and the system will filter out relevant stock-in records.

2. Stock In Button

• [+ Stock In]: Located in the top right corner of the page, this is the main button for performing drug stock-in operations. Click this button to add a new drug stock-in record.

3. Stock In Records List

All created stock-in records are presented in a list format, containing the following important information:

Field Name	English Name	Description
日期	Date	The date when the drug stock-in operation was performed.
藥物	Drug	The name of the drug stocked in for this entry.
供應商	Supplier	The supplier or pharmaceutical company that provided this batch of drugs.
批號	Batch Number	The unique identification batch number for this batch of drugs, crucial for tracking and management.
有效期限	Expiry Date	The expiry date for this batch of drugs. The system will issue expiry reminders based on this date.
總數量	Total Quantity	The total quantity of drugs stocked in for this entry.
剩餘數量	Left Quantity	The current remaining inventory quantity for that specific batch. The system automatically deducts based on dispensing records.
總成本	`Total Cost**	The total procurement cost for this stock-in entry.
操作	(Action)	🔍 View Details: Click the magnifying glass icon to view the complete detailed information of that stock-in record.

Main Operation Workflow

How to Add a New Drug Stock In Record?

1. On the "Drugs -> Stock In" page, click the [+ Stock In] button in the top right corner.
2. A form will pop up, please fill in the following information:
   • Select the drug to be stocked in.
   • Enter the supplier, Batch Number, and Expiry Date.
   • Enter the quantity and total cost for this stock-in.
3. After confirming the information is correct, save the form.
4. Once completed, the record will appear in the "Stock In Records List," and the system will automatically add the stocked-in quantity to the total inventory for that drug on the "Inventory" tab.

How to Query Past Stock In Records?

1. Use the Year and Month dropdown menus at the top of the page to navigate to the time range you wish to query.
2. To find records for a specific drug or batch number, you can directly enter keywords into the Search box.
3. In the filtered list, find the target record and click the 🔍 icon on the far right to view more detailed content.