Announcements

This document details the Announcements feature found under General settings in your HelloClinic system. This feature is a broadcasting tool for clinic administrators to publish important messages to all internal staff.

Feature Overview

The Announcements module allows you to create internal notifications with specific effective dates. Its primary effect is:

During the effective date range you set, the announcement's "Title" will be displayed as a scrolling ticker/marquee in the top navigation bar of all user interfaces, ensuring every team member sees important messages instantly.

This feature is ideal for publishing the following types of notifications:

• Clinic holiday or operating hour changes.
• System maintenance or update notices.
• Internal new policy or process declarations.
• Emergency alerts.

Main Interface Description

The main interface is divided into a "Background List" and a "New Announcement" window that appears when you click "+ Create Announcement."

1. Announcement List and Filters

This is where you manage all your historical and future scheduled announcements.

• Filter and Search:
  • Year and Month Filter: Use these to find announcements created within a specific time range.
  • Search: You can enter keywords from the title or content to find specific announcements.
• Add Announcement Button:
  • [+ Create Announcement]: Located in the top right corner of the page, click this button to publish a new announcement.
• List Fields:

Field Name	English Name	Description
標題	Title	The title of the announcement; this text will be displayed in the top navigation bar.
內容	Content	The detailed body of the announcement.
開始日期	Start Date	The date the announcement begins displaying in the top navigation bar.
結束日期	End Date	The date the announcement stops displaying in the top navigation bar.
操作	Actions	Operations that can be performed on the announcement (e.g., edit, delete prematurely).

2. New Announcement Window

After clicking the [+ Create Announcement] button, this form will pop up for you to fill in the announcement details.

Main Operation Workflow: How to Publish a New Announcement

1. On the "Announcements" main page, click the [+ Create Announcement] button in the top right corner.

2. The "Create Announcement" form window will appear.

3. Please fill in the following required fields in order:

   • Title: Enter the title of the announcement. This content should be concise and clear, as it will be displayed as a scrolling marquee in the top navigation bar.
   • Content: Enter the detailed message of the announcement.
   • Start Date: Select the date you want this announcement to become active and start displaying.
   • End Date: Select the end date for this announcement. After this date, the announcement will automatically be removed from the top navigation bar.

4. Once you've filled in all the information, click the [Create] button in the bottom right corner.

5. After saving, the announcement will be scheduled. Once the system time reaches your set Start Date, all logged-in users will see the announcement's title scrolling across the top of the interface.