Appointments

The "Appointments" feature is the core of the HelloClinic system, designed to help clinics efficiently manage all patient appointments. You can easily add new appointments, view upcoming appointments, and perform various operations on existing appointments.

Appointments Main Page Overview

When you enter the "Appointments" feature, you will see several main sections:

1. Calendar View: The calendar on the left allows you to quickly select specific dates to view appointments for that day.
2. Doctor List: Below the calendar, you'll find a list of clinic doctors and their appointment status for the day (e.g., Waiting, In Consultation).
3. Appointment List: On the right is the main appointment list, displaying scheduled appointments in a table format. You can quickly find specific appointments using the "Search", "Status", and "Doctor" filters at the top.

How to Add a New Appointment

Click the "New Appointment" button in the top right corner of the appointment list, and the system will display a form for you to fill in detailed appointment information.

Form Field Details

• Patient Name: Enter the patient's name (required).
• Language: Select the patient's preferred language.
• Gender: Select the patient's gender.
• Date of Birth: Select the patient's date of birth.
• ID Number: Enter the patient's ID number.
• Area Code & Phone: Enter the patient's contact number.
• Doctor: Select the responsible doctor from the dropdown list.
• Department: Select the department for this appointment.
• Date & Time: Set the appointment date and time.
• Consultation Mode: Choose the consultation method, e.g., "In-person".
• Appointment Channel: Select how the patient made the appointment, e.g., "Booking".
• WhatsApp Notification: Enable this option for the system to send a WhatsApp notification to the patient after successful booking.
• Notes: Enter any internal notes about this appointment.
• Doctor Notes: Doctors can record medical notes related to the patient here.
• Body Data and Glucose Data: You can optionally record health data such as height, weight, temperature, blood pressure, and blood glucose levels.

After filling in all required information, click the "Create" button in the bottom right corner to complete the appointment.

Managing Existing Appointments

In the appointment list, each appointment record has an "Actions" menu on the right. Click it to perform the following operations:

• Appointment Form: View or print the detailed form for this appointment.
• View Details: View all detailed information for this appointment.
• Update Appointment: Modify the appointment time, doctor, or other information.
• Cancel Appointment: Cancel this appointment.

Sign

Used to mark that a patient has arrived at the clinic and completed registration. After patients complete check-in, doctors can see them in the consultation list and begin the consultation. If patients haven't completed check-in, they won't appear in the consultation list. (Consultation)